Smart Data Management with eXperts Property 365
Centralize and streamline property data for greater accuracy, compliance, and decision-making.
- Lease Records: Maintain complete, compliant lease data.
- Tenant Profiles: View all tenant details and history in one place.
- Unit Specs: Track size, type, furnishing, and usage.
- Work Orders: Monitor maintenance requests in real time.
- Community Insights: Get visibility into occupancy, utilities, and resident activity.
Flexible & Scalable Lease Administration
Manage diverse lease scenarios with ease using eXperts Property 365.
- Unit Flexibility: Support single or merged units, furnished or unfurnished.
- Payment Options: Handle monthly, quarterly, or custom cycles.
- Automated Calculations: Calculate discounts, charges, and lease values.
- PDF Archiving: Store finalized contracts and revisions for compliance.
Property Master Creation in eXperts Property 365
Manage master-level property information across all asset types.
- Residential: Villas, Buildings: Create profiles for apartments, houses, and villas.
- Commercial: Offices, Malls: Register commercial properties with relevant operational attributes.
- Units: Facilities, Amenities, Utilities: Define facility details, amenity availability, and utility integration for each unit.
Unit Master Creation in eXperts Property 365
Customize unit definitions for sale or rent based on operational and marketing needs.
- Smart Configuration with Facility Integration: Link unit details to specific services or amenities.
- Sale and Rent Types: Define if the unit is available for lease, sale, or both.
- Furnishing and Asset Integration: Capture furniture, appliance, and asset data per unit.
- Unit History Logs: Track occupancy history, maintenance, and rental activity over time.
Lease Contract in eXperts Property 365
Facilitate dynamic and structured lease contract creation with customizable templates.
- Sales & Rental Agreements: Generate contracts for leases and property sales.
- Comprehensive Pricing: Include rent, fees, taxes, and discounts.
- Automated Billing: Set period-based payment schedules.
- Multi-unit Support: Manage contracts covering multiple units.
Contract Invoice in eXperts Property 365
Automate invoice generation for improved accuracy, revenue tracking, and cash flow management.
- Down Payment & Advance Handling: Automatically account for upfront payments.
- Manual or Scheduled Invoicing: Choose between one-time or recurring billing setups.
- Revenue Details at Line Level: Track itemized revenue per contract.
- Billing Period Definitions: Define billing frequency for each contract or tenant.
Contracts in eXperts Property 365
The system supports comprehensive contract lifecycle management with automation and controls.
- Multiple Contract Types: Handle leasing, sales, and hybrid contract formats.
- Integrated Approval Workflows: Automate review and approval of contracts across departments.
- Real-Time Contract Status: Track progress from draft to execution, renewal, or termination.
Revenue Recognition in eXperts Property 365
Ensure financial accuracy and compliance through built-in revenue recognition logic.
- Periodic Revenue Recognition: Recognize revenue throughout the lease/sale period.
- D365 Finance Integration: Sync revenue data with Microsoft Dynamics 365 for accounting.
- Deferred & Earned Revenue Controls: Distinguish between income received and revenue earned for better reporting.
Â
Owners Association in eXperts Property 365
Enable transparent management of community associations, budgets, and services.
- Property & Unit-Level Association Setup: Map owners to properties and define association rules.
- Budgeting and Expense Tracking: Create community-level budgets and monitor expenditures.
- Financial Reporting: Generate association-specific financial statements.
Service Management in eXperts Property 365
Streamline maintenance operations for better asset health and tenant experience.
- Unit-Level Maintenance Records: Maintain service history for each unit.
- AMC Management: Track Annual Maintenance Contracts with vendors and service providers.
- Staff Scheduling: Assign technicians and teams to service requests.
- Tenant Self-Service Portals: Allow tenants to log service issues and track resolution online.
Â
Business Intelligence in eXperts Property 365
Gain actionable insights through built-in analytics and customizable reporting tools.
- Customizable KPIs: Monitor the metrics that matter most to the business.
- Ageing Analysis of Tenants: Identify overdue payments and tenant risks.
- AR and Revenue Reports: Analyze accounts receivable and income performance.
- Dashboard Analytics: Occupancy, Vacancy, Revenue, Collection: Visualize trends in key performance areas for executive decision-making.
